Payroll & Benefits Administrator – FINA

Under limited supervision, performs complex confidential duties following procedures in the following areas: group life and health insurance, payroll, benefit plans, records maintenance. Encompasses all benefits for both salaried and hourly employees with some responsibility in compensation.

Provides administrative support to the Human Resources Manager on all personnel matters and manages benefits and payroll processing. Involves frequent contact and a intermediate to advanced knowledge of payroll and benefits systems, employment laws, policies, and procedures.

·         Ability to carry out duties that are confidential in nature and maintain confidentiality of sensitive information.

·         Assists department in carrying out various human resources functions for all company employees.

·         Participates in benefits administration to include claims resolution, change reporting, and approving invoices for payment.

·         Administers various employee benefit programs, such as group insurance, life, health, medical and dental, accident and disability, insurance, and 401k.

·         Provide benefit orientations, enrollments, claims processing and billings of insurance. Process and maintain all status reports and pay changes, both on computer and paper system. Done timely and accurately including the COBRA program.

·         Prepare and maintain employee files, assuring accuracy, compliance and confidentially. i.e: unemployment claims, verifications, I-9 status and Federal, State and local regulations.

·         Assists in new employee orientations and new hire paperwork; conducts reference checks.

·         Computes salary changes, prepares status forms, balances payroll, and distributes paychecks.

·         Maintains Human Resource Information System/Payroll records and compiles reports as needed.

·         Helps to maintain company organization charts/headcount and employee directory.

·         Review and process the plant payroll (bi-weekly) and ensure it is properly recorded. Prepare and process the Bi-weekly office payroll. Ensure proper support for payroll tax disbursements.

·         Prepare the quarterly payroll report.

·         Full working knowledge of 401k funding and tax law related to payroll and 401k duties.

·         Ensure that the payroll reports (940, 941, Unemployment/disability, W-2 etc.) are prepared and filed on a timely basis.

·         Coordinates and assists with employee recruitment and orientation; ensures completion of all appropriate paperwork for new employees. 

·         Maintain the employee folders and complies with Federal, State and local record retention compliance.

·         Performs other HR/Benefits/Payroll related duties as required and assigned.

Qualifications include:

• College degree preferred
• Excel, Word, HRIS/Payroll systems
• 3-5 years accounting experience
• A minimum of 8 years Payroll and Benefits experience a must, Human Resources experience a plus.
• Working knowledge of Employment, Labor, and Tax Law to include but not limited to: FLSA, ERISA, HIPAA, EEO, etc.

Confidentiality must be maintained within the department. Occasional travel by airplane and automobile in conducting business is necessary.  Ability to communicate orally with board of directors, customers, vendors, shareholders, management, and other co-workers, both individually and in front of a group is crucial.  Regular use of the telephone and e-mail for communication is essential.

Sitting for extended periods is common.  Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected.  Exertion of up to 10 lbs. of force occasionally may be required.  Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines.

Good reasoning ability is required to solve a wide range of business problems.  Able to apply statistical calculations, analysis of variance, correlation techniques, and sampling theory as well as algebra, linear equations, and other analytics as required.  Able to understand and utilize financial reports and legal documents to conduct business.

The job is performed indoors in a traditional office setting.  Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.