One of N. Kentucky’s Most Reputable Co. is looking for an Experienced Executive Assistant to report to the President & COO, VP of Sales, and the Sales Team.

JOB SUMMARY:

Provide sales support to the President & COO, VP of Sales, and the Sales Team by assisting in key functions such as, conducting customer research, setting customer calls and meetings, preparing agendas for customer visits, maintaining sales information, managing sales reports, and handling information requests.  Provide administrative support to the President & COO and VP of Sales.

JOB RESPONSIBILITIES:

• Maintaining and understanding the sales team schedule – knowing where and with what customers the sales teams are meeting.
• Responsible for developing the sales team’s itinerary, including travel arrangements and customer visits. Set-up flights, hotels, cars, trains, etc. as needed
• Working with sales team to create and set an agenda for every customer call and visit.
• Send letters to customers confirming meeting dates and agenda.  Send thank you letters after meetings along with any information that is needed for follow up to the customers.
• For the top 25 Accounts, updating on a monthly basis, sales information and any relevant information to remain intelligent about the customers.  Information includes financial reports, sales compared to YAGO, or news-making reports about the customers. 
• Maintain and understanding the strategy for each account- knowing key information about each customer and ensuring all information about the accounts are updated.
• Prepare any sales reports, charts, spreadsheets, letters and documents as needed.
• Conduct research to aid salespeople in acquiring the information needed to allow them to get appointments.
• Prepare expense reports for President, VP of Sales and Director of Marketing and Product Development.

REQUIREMENTS:

·         Bachelor’s Degree

·         Proficient in all Microsoft Office Software: Word, Excel, PowerPoint, Outlook, Access, Publisher

·         Proficient in Graphic Design software: Photoshop, Illustrator, Smartdraw, and Print Shop

·         Must possess ability to organize and prioritize multiple duties and requests

·         Must be able to work under pressure and time constraint

·         Must possess excellent organizational, analytical, verbal and written communication skills

·         Must be able to work efficiently in an environment with lots of interruptions

·         Must be driven to always get the best price when purchasing anything

·         Must be able to make decisions & work unsupervised

Respond with a word document of your resume for immediate consideration to:
danielle.mclean@midwestfinancialstaffing.com